夏季会议常见问题
- 完整的 房屋申请表格: Groups will be accommodated on a first-come, first-served basis, depending on availability of space.
- FUA Submitted to Conference 服务: 的 设施使用协议(FUA), is a legally binding document between the group 和 Conference 服务. Outlined in the FUA are estimated fees, cancellation policy 和 other terms 和 conditions. A service rider will outline housing 和 dining services for your group.
- Signed Agreement(s), Deposit 和 Proof of Insurance: Conference 服务 must receive these documents within thirty (30) days of when the agreements are sent.
- 的 signed agreement can be returned via mail, or a scanned copy can be emailed to conferences@ngskmc-eis.net. 注意-首选电子邮件.
- A deposit of 25 percent of total room 和 board costs (maximum $1,000) is required to secure your group’s reservation. An invoice will accompany your agreements.
- General liability insurance must be obtained by all groups that are not officially affiliated with the University of Idaho. A certificate of insurance, or copy of the insurance policy must be filed with U of I 风险管理及保险 at least thirty (30) days prior to arrival.
- 初步的数量s, 早到/晚到 和 亚麻的请求 Due: Must be submitted to Conferences 服务 at least thirty (30) days prior to earliest arrival. 一旦收到此信息, Conference 服务 will send Residence Hall 地板上的计划 to the event organizer.
- 初步的数量 is the up-to-date number of participants the event organizer expects will be receiving services, housing 和/or meals throughout the duration of the group’s stay.
- 早到/晚到 is the number of participants the event organizer predicts will need accommodations earlier or later than the requested group dates.
- 亚麻的请求 is the number of linen packets the group will need for the duration of their stay.
- Guarantee 形式 和 地板上的计划 emailed to Conference 服务:
- 食品服务保证 is the number of meals that 餐厅 服务 will prepare for the conference. Due at least fourteen (14) days prior to group’s earliest arrival.
- 住房保障 is the number of bed spaces Conference 服务 will prepare for the conference. Due at least fourteen (14) days prior to group’s earliest arrival.
- 地板上的计划. 的 event organizer will assign rooms for all participants 和 chaperones/staff 和 fill out the Floor Plan file previously sent by Conference 服务. 完整的d 地板上的计划 are due fourteen (14) days prior to group’s earliest arrival.
- 一个时间表 of the group’s roster, general activities 和 meals must be provided to Conference 服务. Rosters need to include contact information for all chaperones 和/or staff, 和 be sent along with the 地板上的计划.
- 收到的最终账单: A final bill will be sent to the email address provided within forty-five (45) days of departure.
- Outst和ing Balance Due to 住房和居住生活: Any outst和ing balance is due within thirty (30) days of the invoice date.
To confirm your conference reservation, groups must provide Conference 服务 with a signed copy of their 设施使用协议(FUA) 和/or Service Rider, 和 a deposit of 25 percent of total room 和 board costs (maximum of $1,000) within thirty (30) days of the agreement being sent.
An invoice with the deposit amount due will accompany the FUA 和/or Service Rider. 押金不予退还.
是的. All participants in the conferences must be covered by accident insurance before participating in any event or program. 所有相关信息, guidelines 和 necessary forms must be provided to the university at least thirty (30) days prior to your group’s arrival. Please contact the Office of 风险管理及保险 at 208-885-7177 or risk@ngskmc-eis.net 了解更多信息.
Group chaperones are responsible for providing constant, competent supervision to your youth. Should an accident occur, your Conference Coordinator can assist you in acquiring emergency help. Injuries requiring medical services may be treated at the emergency room of Gritman Medical Center, 南主街700号, 208-882-4511或Quickcare, located on the corner of Warbonnet 和 West A Street (behind Wal-Mart), 208-882-0540.
的 Event Organizer must notify Conference 服务 of any accidents 和, 如果有必要的话, appropriate incident reports will be completed. 请注意, the injured party is responsible for all financial obligations incurred, 和 for any subsequent treatment necessitated by the injury.
是的! Conference 服务 can assist you in arranging meeting rooms, 教室, 字段, 健身房, pools 和/or other facilities you may need. 的se facilities are used by a variety of groups throughout the year, so choose your facilities as soon as you can. Some facilities require user fees 和 we can discuss this in further detail if needed. 需要音频/视频? 我们也可以帮助确保这一点.
校园娱乐. Passes for 校园娱乐 include access to the 游泳中心, 纪念体育馆 和 体育大楼 健身房. Please contact 208-885-5000 了解更多信息 about these facilities 和 scheduling. 的 学生娱乐中心 features a large indoor climbing area, 室内足球场, 各种健身课程, 举重和有氧运动器械.
其他康乐设施. 盖伊·威克斯菲尔德, 沙排球场, Shattuck Amphitheater 和 various tennis courts are available for private rental. Fees may be associated with these rentals. 的 Hamilton-Lowe Aquatics Center (830 North Mountain View Rd, 208-882-7665), open June through September is also an excellent adventure featuring water slides, 一条慵懒的河, 25-yard lap pool 和 fun activities. Please contact Conference services for assistance in learning more about available facilities.
键, Keycards 和 Meal Cards will be given to group participants upon check-in 和 passes the responsibility of the keys from 住房和居住生活 to your conference. 如果一个小组没有出现, all remaining keys 和 cards must be returned to the Summer Conference staff within one hour of the completed check-in time. Master keys will not be available to any conference. 的re is a charge of $75 for each lost or non-returned hard key.
Registration/Check-In will occur at location 和 time agreed upon with Conference 服务. Please let us know how you would like your check-in set up.
Please collect all belongings, return all keys 和 check-out prior to 11 a.m. 在出发的那天. Chaperones/Group Leaders are responsible for making sure that all keys are returned to Conference 服务 prior to leaving. Guests may keep their lanyards 和 cards. Please remove all items from the refrigerator/freezer 和 place all garbage in your room’s receptacle.
所有的亚麻布都可以留在房间里. Once all belongings are removed from your room 和 all keys accounted for, 您的结帐过程已经完成.
Once a member of your group accepts his/her room key or places belongings in room, the group is responsible for the full room 和 meal plan charges for the occupant for the duration of the guaranteed stay.
If your group needs assistance with general maintenance issues, please contact 夏季会议 208-885-9929. 这些一般性问题可能包括, but are not limited to providing toilet paper 和 trash bags, 修理烧坏的灯泡, repairing broken fixtures 和 fixing backed-up toilets or drains.
If you get locked-out of a room, please contact your Summer Conference Assistant for help. Chaperones or 工作人员 must escort any youth guests/minors to the desk for assistance with lock-outs.
In case of life-threatening, or potentially life-threatening emergencies:
- Get to a safe place – if you are not safe 和 can relocate to a safer place, do so.
- Inform Authorities – for any life-threatening (or potentially life-threatening) emergencies, 拨打911.
- Stay out of danger – do not reenter a high-risk area for any reason.
- (Optionally) Contact your Conference Assistant 和 inform them of the incident.
Campus buildings have posted evacuation routes. Review these routes for your buildings upon arrival.
阅读更多校园紧急事件 政策和程序.
每日租金
If you have purchased 每日租金 meals as a part of your stay, you will be eating at the residential dining facility. Each guest will use their access card to swipe in for meals. If a meal card isn't working, please let the card swipe attendant know so we can fix the issue.
Groups are responsible for cleaning up tables 和 removing trash to the appropriate locations after each meal.
包午餐
Bag lunches can be delivered to your location on campus. Please discuss your needs with Conference 服务.
餐饮
Conference 服务 can help you make arrangements for catering that extends beyond the residential dining facility.
Parking will be provided free of charge to conference guests, except in designated lots that are limited to permit holders only. Current parking information will be shared prior to your group’s arrival.
Conference guests are required to comply with university parking regulations, as well as with 莫斯科 city ordinances 和 Idaho state laws.